Necessary Interactions

Before Session Start

activity	day/date	done
Check if you have access to Canvas and your course(s)	1-2 weeks prior to students added
Ensure your course’s syllabus is uploaded to the Schedule of Courses – you can download a PDF from within your Canvas course or reach out to your Course Coordinator if you’re unsure of how to proceed.	Prior to students added
In Canvas, update and personalize “Meet Your Instructional Team” page content	Prior to students added
Link your Top Hat shell to your Canvas course shell – view the Writers’ Studio Instructor Technology Guide for instructions on how to complete this step	varies
Check for any emails from SAILS about students with accommodations this session, and reach out to students if applicable. While these can come at any time during the term, most of them come prior to the course start or within the first week.	varies
Wait for e-mail from Writing Mentor Coordinator to see pairings; add Writing Mentor to your course once pairings have been confirmed	varies
Reach out to your Writing Mentor to get started with your teamwork for the session	3 days before start
Post a general welcome announcement with tips for getting started	3 days before start
Notes/Resources for the Week: New faculty: When you have access to Canvas, be sure to check out the onboarding materials to learn about how to get started in class! Returning faculty, it may also be helpful to review the materials.

Week One Checklist

activity	day/date	done
Post weekly announcement	This may vary based on your course’s due dates
Check if any assignment submissions need feedback/grading	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week One: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Mentors Guide for Working with Writing Mentors Have Writing Mentor(s) send out a welcome/introduction email to students explaining their role and offering help Weekly Tips Week One Instructor Notes

Week Two Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Email students who have missed assignments or seem to be struggling	varies
Consider hosting live workshop or office hours to support students	varies
Check in with Writing Mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week Two: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Two Instructor Notes

Week Three Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[w\Write in things YOU want to get done!]	Add date
Resources for Week Three: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Three Instructor Notes

Week Four Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Email students who have missed assignments or seem to be struggling	varies
Consider hosting live workshop or office hours to support students	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week Four: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Four Instructor Notes

Week Five Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week Five: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Five Instructor Notes

Week Six Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week Six: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Six Instructor Notes

Week Seven Checklist

activity	day/date	done
Post weekly announcement	Wednesday
Check if any assignment submissions need feedback/grading	varies
Check in with writing mentor	varies
Submit ASR	Friday
[Write in things YOU want to get done!]	Add date
[Write in things YOU want to get done!]	Add date
Resources for Week Seven: Retention Submit ASR for students who haven’t logged in yet or turned in any work. Guide for how to submit ASRs Email students who are missing any work  Early Retention Email Templates How to send messages to students from Canvas Gradebook Note: depending on how students have their Canvas notification settings configured, they may not receive a notification in their ASU email inbox when sent through Canvas. Weekly Tips Week Seven Instructor Notes

Final Week Checklist

activity	day/date	done
Contact Course Coordinator with any end-of-semester or grading concerns	varies
Meet with Writing Mentor for an end-of-semester debrief	varies
Watch for any last-minute emails from students regarding grades	varies
Enter Final Grades into MyASU	varies
Resources for Final Week: Weekly Tips Final Week Instructor Notes For final grades, if you have a student who is failing the course, please keep in mind ASU/CISA uses a structure of E/EU/EN to differentiate between different types of failing grades.